Extinguishers and hydrants at dozens of customer sites, inspection due dates in a spreadsheet, and reports the technician retypes from paper in the evening. We build tracking that follows your exact process: from the inspection schedule to a report the customer receives straight from the field.
A fire protection inspection company has a range of extinguishers, hydrants and other equipment at every customer, and each item has its own inspection due date. The equipment register usually started as a spreadsheet that grew for years, and today several people are searching through it at once.
The technician heads out with a printed list, records inspections on paper and retypes them into a report in the evening. The report is then printed, signed and sent to the customer, and someone manually enters the next due date into the spreadsheet.
Custom fire extinguisher and inspection tracking software mirrors exactly this process. Equipment, due dates, the field schedule and reports live in one place that the office, the technician in the field and the customer can all see.
Every extinguisher, hydrant or other item has its own record: type, location in the building, date of manufacture, last and next inspection, and full history. Equipment is organised by customer, site and floor, in the order the technician actually walks.
The system tracks whose inspections are about to expire, and the office can see months ahead what needs scheduling. You set the intervals according to what applies at your company for each type of equipment.
From upcoming due dates, the system can build site visits by region and technician, so nobody drives to the same customer twice. Each technician sees their day on their phone in the morning.
The technician opens the customer's equipment list on their phone, ticks off the inspection, notes any defects and adds a photo. The report is generated automatically in a consistent format and sent to the customer, with no evening retyping.
Each item can carry a label with a QR code. The technician scans it with their phone and immediately sees the record and history, without looking the unit up by number.
Customers log in and see their equipment, reports and upcoming due dates. From completed inspections, the system prepares invoicing data and passes it to your accounting software, if your software supports it.
We go through how you track equipment today, how technicians record their work and where things get retyped. The call is no-obligation and you don't need a specification.
We pick the smallest piece that delivers real value, such as equipment tracking with due-date monitoring and a report on the phone. We state the scope and price in advance.
We build the first working version in roughly 3 weeks and try it out with one technician. We show progress as we go and adjust based on what the field reveals.
We migrate the data from your spreadsheets and launch the system. The code and documentation are yours; hosting with us is optional, cancellable at the end of the following month.
Development
$1,900per month of work
Development is charged per month of work. A week of work comes to about $475 – a simple app is a few days of work, not weeks, and you know the price up front. A bigger system takes 2–3 months. No commitment, month to month.
Running it (optional)
The code and documentation are yours – you can use the software and deploy it yourself. Or we can help: we'll run and maintain it for you, worry-free – hosting, backups, monitoring and bug fixes. A small app is $199 per month, a larger app from $399 per month depending on complexity.
Bug fixes are included in running costs; new features are built as further development (same rate, price agreed up front).
Prices in US dollars, excl. sales tax. More about development and running costs
We bill development at a monthly rate; you'll find the current rate in the price list further down this page. Smaller projects take only part of a month and cost proportionally less, and we state the scope and price up front. Hosting with us is optional, with no per-technician or per-user fees.
If you have a handful of customers, one technician and an off-the-shelf inspection program suits you without changes, stick with it. A custom system pays off where reports are being retyped, due dates live in a spreadsheet, and the ready-made program can't follow your process or its price grows with every technician.
Yes. The application runs in the browser on a phone or tablet, with nothing to install from an app store. The technician sees the customer's equipment list, ticks off inspections, records defects and adds photos.
We migrate it. Before launch we go through your spreadsheets, standardise equipment types and due dates, and move them into the new system. Anything that can't be read automatically is flagged and filled in during the first inspection.
They can. Once an inspection is completed, the system generates the report in a consistent format and emails it, or the customer downloads it from the portal. We design the report layout based on what you issue today.
No. The code and documentation belong to you from day one. You can run the system yourself or with anyone else, and another developer can take over its development.
We build every solution the same way: for exactly how you work, connected to what you already use, and you own the code and documentation.
How development with us works →Send us a few lines about how you do it today and what slows you down. We'll get back to you and set up a 30-minute call – no strings attached.